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Getting Things Done - GTD


This Trello board is an implementation of the GTD (Getting Things Done) methodology, by David Allen. There are many ways to implement the GTD methodology, so try using this template, and tailor it to suit your needs and way of working.

GTD overview

If you would like a brief overview of the GTD methologoy, please read the GTD - 5 steps card, in the Reference column of this board.

TIP: To get the full value of this Trello board, it is highly recommended that you read the book, Getting Things Done: The Art of Stress-free Productivity


This Trello board uses the following Power Ups:

  • Custom Fields
  • Calendar (optional)
  • Map (optional)

Board columns

My implementation of the methodology has the following key sections (columns):

  • Projects - is a GTD Project - something that requires more than on action to complete.

  • Inbox - this is simply a list of raw thoughts and ideas. Most of these ideas will not be actionable, and you will need to decide what to do with them.

  • Next Actions - as the name suggests, this is a list of specific actions. It’s great practice to start every action with a verb (e.g. write, review, call, clean, order).

    TIP: if the next action is related to a Project, use the Trello attach Trello card option to provide a link between projects and actions. (see the Call Ray regarding unit rental at St Lucia example card)

  • Waiting for - lists all the actions you are currently waiting for someone or something. Use the fields in the card Waiting for, to document who or what you are waiting for. The second field Waiting since, is used to record the date you starting waiting.

  • Agendas - records a list of agendas or points for discussion in a planned meeting.

  • Done - is my favorite and very rewarding. I move all my cards here once done.

    Annually, I archive this list and create a new Done list.

  • Someday/Maybe - lists all the things I might like to do someday, maybe, but not right now.

  • Reference material - lists some help tips and links to GTD reference material

  • Calendar - this is an optional column where every card should have a date, so that the card title is added automatically your calendar of choice. This relies on the Calendar Power-Up. For details on setting this feature up in your caledar, please see the Trello Calendar help instructions.

Board labels

The GTD methodology classifies your actions to help you focus on what you can review and complete when the time and location is suitable. You can use the Trello filtering to list suitable actions, for example tasks to complete while I have time and access to phone.

Labels use on this board:

  1. Anywhere
  2. Computer
  3. Calls
  4. Home
  5. Office
  6. Work
  7. Errands

GTD Checklists

GTD recommend two key checklists:

  1. GTD Daily Checklist
  2. GTD Weekly Checklist

These GTD checklists are part of the methodology to help you review looses ends, current status and what is coming up and helps you focus on what is important. If you wish you can create a checklist task/action and add the standard checklist.

Additionally, daily and weekly review templates have been created and reside in the Reference material column.

Sample cards

Some sample cards have been included in this template to help illustrate how the board is used.


Everyone has a different perspective, so if you have any ideas to improve this travel planning board, please email kelvin (at), and I'll look at updating this board to share with others.

A quote from the GTD team

David says it takes two minutes to understand the five steps of mastering workflow, two days to get yourself set up, and two years to make the GTD behaviors a habit. So wherever you are in this journey, be kind to yourself and acknowledge your wins.

About the background image

The Trello board backgound image is inspired by the David Allen comment about having, Mind Like Water.

Mind Like Water: A mental and emotional state in which your head is clear, able to create and respond freely, unencumbered with distractions and split focus.

Author : Kelvin Baggs

Source : Trello Templates

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